Offerings — Procurement Officer

Procurement Officer

Procurement guidelines, IFA concurrence process, delegation of financial powers under DFPDS, and resources for Competent Financial Authorities managing defence procurement.

DPM & Manuals → IFA System →

Role of DAD

Procurement in Defence

Defence procurement is governed by the Defence Procurement Manual (DPM) and the Delegation of Financial Powers for Defence Services (DFPDS). Every procurement proposal requires financial concurrence from the Integrated Financial Adviser (IFA) posted with the Competent Financial Authority (CFA). The IFA examines proposals for financial propriety, rule compliance, and value for money.

Procurement is routed through the Government e-Marketplace (GeM) for goods and services, or through the Central Public Procurement Portal (CPPP) for capital acquisitions and works above specified thresholds.

Key resources

Essential references for procurement

Defence Procurement Manual

The DPM lays down procedures for all revenue and capital procurement by the armed forces. Covers Acceptance of Necessity to contract closure.

View manuals →

DFPDS — Financial Powers

Schedule of Delegation of Financial Powers for Defence Services. Defines CFA tiers and monetary limits for each level of authority.

View financial powers →

IFA Concurrence

Every procurement proposal above the CFA's own powers requires IFA concurrence. The IFA advises on financial propriety; the CFA decides.

IFA System details →

Common situations

What do you need help with?

Preparing an RFP

Refer to the DPM for standard RFP templates and mandatory clauses. Ensure the estimated cost is vetted and the procurement mode (single tender, limited tender, open tender) is correctly selected.

IFA concurrence required

Forward the proposal with a complete file (AON, SQR, cost estimate, CNC recommendations) to the IFA. The IFA examines and concurs or raises observations. If CFA disagrees, the case moves to the next higher CFA-IFA pair.

Contract management

Post-contract matters including extension of delivery period, variation orders, and liquidated damages are processed through the CDA/PCDA office with IFA concurrence where applicable.

GeM procurement

All goods and services available on GeM must be procured through GeM. For items not on GeM, use CPPP or manual tendering as per DPM provisions.

Your office

Find your IFA or CDA office

The IFA for your formation is posted by the CGDA and works alongside the CFA. For any queries on financial powers, concurrence process, or payment, contact the IFA or the concerned CDA/PCDA office.

Office Directory → Controllers Directory →

Useful links